Seller Guide · Philadelphia Suburbs

    What Documents Do I Need to Sell My Condo in Pennsylvania?

    Condo sales have an extra layer of paperwork that single-family sales do not: the association's documents. Pennsylvania law gives buyers the right to review them and walk away within a set period if they do not like what they see. Sellers who order the package early avoid the most common condo closing delay. This guide explains what is in the package and how to stay ahead of it.

    Get your condo sale startedGet a Custom Plan
    Typical timeline: 30 days

    Step-by-Step

    1. 1

      Order the resale package before or at listing

      Contact your association or its management company and ask for the resale certificate and full document package. Expect a fee, and expect a wait of several business days to a few weeks depending on the manager. Ordering at listing time, instead of after you accept an offer, can save two weeks of closing delay. Confirm what the package includes and how current the financials are.

    2. 2

      Know what the buyer will see

      The package typically includes the declaration, bylaws, rules and regulations, current budget, financial statements, insurance information, and the resale certificate. The certificate states your monthly fee, whether you owe anything, and any approved special assessments. Buyers and their lenders read these closely. Low reserves or big pending assessments can affect financing, so know what your package says before buyers do.

    3. 3

      Clear up balances and violations early

      Unpaid fees, fines, or open rule violations show up in the resale certificate and must be resolved for a clean closing. If you have a dispute with the association, work on settling it before listing. A clean certificate makes the buyer's review window uneventful, which is exactly what you want.

    4. 4

      Track the buyer's review window

      After the buyer receives the package, Pennsylvania law gives them a set number of days to review and cancel if they choose. Your agent should track this deadline like the inspection deadline. Once it passes, one major condo-specific risk is behind you. Keep the package delivery documented so the timeline is never in dispute.

    A Worked Example

    Hypothetical example: A seller of a condo near Wayne orders the resale package the day the listing goes live and pays a $300 fee. It arrives in ten days, shows a small upcoming assessment the seller discloses up front, and the buyer's five-day review passes without a single question.

    Your Checklist

    • Order the resale package at listing
    • Confirm what documents are included
    • Pay off association balances and fines
    • Review financials for assessment surprises
    • Document delivery to the buyer
    • Track the buyer's review deadline

    Common Pitfalls to Avoid

    • Waiting until after an offer to order the package
    • Surprise special assessments surfacing mid-deal
    • Unpaid association balances delaying closing

    Common Questions

    Customarily the seller pays, since it is the seller's obligation to provide it. Fees vary by association and management company, so ask for the current schedule when you order.

    Yes. Pennsylvania gives buyers a review period after receiving the resale package. This is why clean, complete, early delivery matters: it starts the clock sooner and surfaces problems while there is time to solve them.

    Follow up in writing and keep records. Your agent can note the delay for the buyer's side so timelines stay realistic. Persistent delays are one more reason to order the package at listing, not after an offer.

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